Contracting Policy Letter =3

File: 980227_apr96_sagwi1_0001.txt
Page: 0001
Total Pages: 2
Box ID = BX000052

Folder Title = DUTY LOG G3  16-31 SEP 90  CONT                                                                 

Unit = XVIII CORPS 

Parent Org = ARCENT      











                                DEPARTMENT OF THE ARMY
                          HEADQUARTERS, XVIII AIRBORNE CORPS
                                 APO NEW YORK 09657


         AFZ.K-GD                                                SEP 2 5 1990


         @IEMORA.NDUM FOR SEE DISTRIBUTION


         SUBJECT: Contracting Policy Letter =3


         1. There have been numerous incidents of Ordering Officers
         procuring unauthorized items. For example, TV sets, VCR'S, food,
         beverages, FkX machines, and hand held radioc to cite a few.

         2. These purchases are in clear violation of the Ordering
         Officer's authority. Appendix A of "'III Airborne Corps Reg 37-2
         lists authorized and unauthorized expenditures. Any durable and
         nonexpendable items purchased by Ordering Officers will be
         immediately picked up on the organiztioits property book.

         3. Effective immediately, the following shall be enforced.
         Prior to making a purchase, the Ordering Officer shall:

             a. Obtain a DA Form 3953 listing those items to be
         purchased.

             b. Ensure that the Initiating Officer marks the appropriate
         block at the top of the form indicating the authority for local
         purchase. The authority shall be cited.

             C. Ensure that the name and signature is obtained in both
         the Initiating Officer and Commanding Officer blocks. The
         Ordering Officer and/or Class A Agent shall not be either of
         these individuals.

             d. Complete the Fund Certification portion of the DA Form
        .3953. Based on the original DA Form 3953 received from ARCENT
         Resource Managemen t, the Ordering Officer can certify funds up to
         the amount originally received. The original DA Form 3953 should
         be attached as a back-up.

         4. Prior to being cleared by Finance and Accounting, the Class A
         Agent and Ordering Officer shall present their transactions for
         review to the Deputy Chief, Corps Acquisition Section. Finance
         and Accounting shall not clear a Class A Agent whose Ordering
         Officer paperwork has not been approved by the Deputy Chief.